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Why use Easy Roster?

The Easy Roster is Advanced Online Employee Scheduling System which is using the latest WEB 2 Ajax technology. This means that Business Administrators can create Efficient and more productive Staff Rosters for their company from anywhere and anytime using the browser on their computer and smart phones. Employees can use their online kiosk using the browser on their computer or phone to view their roster and put in their leave, bid and availability requests, minimizing time spent on the phone. The Efficiency is derived by breaking all the work into tasks. From these tasks, work shifts are created in the most cost effective way. Meal and Tea Breaks are automatically balanced across shifts making sure the service level to the customer remains high. Easy Roster is very secure using SSL encryption for communication between the server and the browser.

Easy Roster “Software as a Service”

Easy Roster’s browser based software is a powerful scheduling, employee self serve and time and attendance tool. Based on the reliable cloud computing model Easy Roster is scalable enough to be used by small organisations as well as the enterprise for any number of employees. It can be deployed at your own data centre or you can decide to have us host it for you using the increasingly popular Software as a Service (SaaS), cloud computing deployment model.

Deployment

Deploying through SaaS means that provision, service and maintenance of the system is all taken care of for you. Access through web browsers enables you and your employees to log in using netbooks, PCs, laptops and also PDA and smart phones such as the Blackberry or iPhone. Access is available 24/7. Being browser based there is no need to install any additional software on your system. Just fire up the web browser, navigate to the site and away you go. The system is protected through 128-bit SSL encryption and user authentication (logins and password). Once you have signed up you and your employees can be using Easy Roster within a few minutes. No need to wait.

Rostering

Gone are the days where precious time was spent Rostering for hours on end using nothing more then a spreadsheet or worse still, pen and paper. Easy Roster provides you the tools necessary to produce an efficient easy to deploy roster within minutes. Employees on fixed or semi fixed patterns can be automatically rotated for each roster period. No matter the complexity, easy roster can produce 24/7 rosters for Fulltime, Parttime and Casual employees. Easy Roster will also schedule staff around planned and unplanned leave to efficiently reduce overtime.

Self Serve

The Easy Roster Self Serve functionality provides enterprise level employee self service to the masses. Like Easy Roster the self service is secure and accessible through a variety of devices using a web browser. The self service allows authorized employees to submit their own days off, leave, availability and bid for shifts. Shift bids can be prioritised by seniority and/or on a first-come-first served basis. Approvals can be set for authorization by management.

The published roster is made available to staff through the self serve. Individual rosters can then be downloaded and imported into calendaring software such as Google Calendar, Microsoft Outlook, and Mozilla Sunbird. Mobile phone and PDA calendars supporting the ics calendar file format can also display roster information. Calendars can also allow employees to submit requests into Easy Roster saving time.

Bringing It All Together

The requests are in, bids are approved, leave assigned. All that is left is press the button which says “Allocate”. Do this, go get your self a cup of coffee take a couple of sips and by the time you are finished the system will have an allocated roster for you to review. The review process allows for last minute changes through the intuitive easy to use daily operations screens that allows changes through drag and drop within your web browser.

Although rostered days off can be planed and manually entered into a shift pattern, you can allow the system to place them for you. If the latter is true then it will endeavour to ensure that days off scheduled contiguously to reduce the risk of burdening staff with difficult to work rosters. Other key features of the allocation engine is to minimise start time changes and keep rosters balanced between groups of employees.

All in all Easy Roster will endeavour to schedule your staff to provide efficient low cost rosters while keeping employees satisfied with rosters that are workable and accommodate their lifestyle within the limits your organisation allows. An ever growing extensive array of reports is also available in the system that will help you keep track of your most important and expensive resource; your employees